Privacy Policy

1. Activa Personnel Privacy Principles

When you send your personal data to Activa Personnel SA, you give us permission to use this information for job search. Activa Personnel will treat this information confidentially and will only communicate it to third parties for the purpose of your request.

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With this privacy policy, we want to provide the necessary information to users of our website, applicants and our employees about data protection at Activa Personnel SA. It goes without saying that we comply with the legal provisions of the Federal Data Protection Act (LPD), the General Data Protection Regulation (GDPR) and other applicable legal provisions.

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The data protection explanation explains for what purposes and how we process personal data, who has access to this data and to whom it is passed on. 

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Responsible institution within the meaning of the LPD is Activa Personnel SA, rue de La Croix d’Or 17, 1204 Geneva.

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Our various tools are secured against the loss, destruction, theft, disclosure or modification of data by unauthorized persons. 

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Activa Personnel points out that the transmission of data over the Internet (eg when communicating via e-mail) can sometimes present security gaps. Complete data protection against third-party access is not possible.

For any questions, you can contact us:

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Activa Personnel SA

rue de La Croix d’Or 17
1204 Geneva
info@activapersonnel.ch

2. The data we collect

We save your contact information (names, address, e-mail and telephone number).

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As a user of our site, we store information about your use (IP address, date and time, service requested, etc.) and we also store cookies. 

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We save the information necessary and generally contained in a CV, when it is necessary for the completion of the application process. This information is as follows:

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For candidates who register and submit their file

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• Your date of birth, nationality and settlement permit

• Your professional qualifications appearing on your CV and which you have sent to us, useful for a possible position

• If you provide them to us, your photo, extracts from the criminal record and from the debt collection register

 
For employees who carry out or have carried out a mission

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•  Your bank details, your AVS number and the information on your identity document

• Contractual, salary, tax or other information, necessary for the processing of your contract and allowing us to fulfill our obligations as an employer (hours worked, holidays, declaration of illness, accident, etc.)

• If you provide them to us, the contact details of the people to contact in the event of an emergency.

 
Data processing also applies to sensitive data within the meaning of Art. 3c of the Federal Data Protection Act (LPD) or to special categories of personal data within the meaning of Art. 9 GDPR. Constitute sensitive data, in particular political opinions, religious beliefs, physical or mental health or a photo showing ethnic origin. If you provide such information in your application documents, you expressly agree that we may store, process and transmit this information, in strict confidentiality for strictly professional purposes.
 

3. What we do with this information

We carry out all our processing on legal bases, corresponding to one of the following categories:

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• Your consent through a signed document (consent, registration form, assignment contract, framework contract)

• Compliance with a legal, regulatory or contractual requirement (such as to guarantee the treatment of your wages or social security contributions)

• Our legitimate interests, described in the following section

 
We use your personal data in order to:

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• Manage our contracts with you,

• Salary and payment in advance or salary

• Manage our customer-supplier relationships when we offer your file

• Depending on for example send you promotional material, mailings, newsletters, or alerts in relation to open positions

• Carry out direct marketing actions, such as promotions, offers, surveys, contests, newsletters, market research, satisfaction surveys or special events

• Create and manage your accounts on our site and applications

• Protect us against fraud and other illegal activities, by seeking to identify them, and to prevent them, as well as in the event of lawsuits or other claims

• Operate, evaluate and improve our business (including analyzing, optimizing and developing our services; managing our communications; analyzing data; and performing internal functions such as accounting, etc. )

• Respond to your various requests and/or complaints

• Comply with applicable legal requirements, customary industry standards, our contractual obligations and our internal policies.

 
In addition to the activities mentioned above, if you are a candidate or a temporary worker and you have an account on our site or you have applied through our site, we also use your personal data, always confidentially, For :

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• Assess your suitability and qualifications as a candidate for a potential position

• Provide you with employment and work opportunities

• To provide you with HR services, including benefits programs, assignment, payroll, performance management and disciplinary measures

• Provide you with additional services, such as training, career counseling and career transition services, with the help of our various companies

• Perform statistical data analysis, such as analyzing our database of applicants and temporary workers; assessment of individual performance and capabilities, including rating of work-related skills; identifying skills shortages; matching people with potential job opportunities, and analyzing “pipeline data” (trends in hiring practices).

 
We may also use your information for other purposes, provided that we specifically inform you of this at the latest when registering this information. Your consent to such use will always be requested.